How do I access MailMan?

To set-up or modify a mailing list you must first access the administration section of "Mailman" for your mailing list. The administration section for a domain "mydomain.com" is located at http://lists.mydomain.com/Mailman/admin/. Simply click on the list name and enter your password.

If you go to this link and get "Page not found", it means MailMan is not set up for your domain. You can request that it be set up by clicking here, and requesting MailMan be installed.

Comprehensive Mailman support is available on [Mailman's website].

Configuring Mailman

The first screen you see in Mailman is a list of "General Options". The general options allow you to set various options for your mailing list. The most important ones are:

The email address(es) of the list Administrators / Moderators, Setting an explicit reply-to address for emails which you will send to your mailing list members Turning on or off the "Emergency Moderation" option which is available under the "Additional settings" sub heading. If turned on, it means that all emails sent to your list members must first be approved (moderated) by you. This is important if you intend to use your mailing list as a newsletter rather than as a community discussion forum.

Adding List Members

To add members to the mailing list, click on the "Membership Management" menu item towards the top of the page. Then from the "Membership Management" sub-menu click the "Mass Subscription" option.

You may add email addresses by entering multiple email addresses in the box provided, or alternatively you may select a file containing the list of email addresses you wish add to the mailing list (text file recommended).

The "Subscribe these users now" or "Invite them" option dictates, whether the users are subscribed to the mailing list automatically, or invited via email to subscribe to the mailing list.

To complete the subscription / invitation of these email addresses, click on the "Submit Your Changes" button.

To view the list of current members of the mailing list, simply click on the "Membership List" sub-menu option. A List of email addresses currently attached to the mailing list will then be displayed.

Removing List Members

You can remove email addresses from your mailing lists in two ways: you can check the "unsub" checkbox against the corresponding email address in the "Membership List". Alternatively you may click on the "Mass Removal" sub-menu and enter the email addresses manually or select a file containing a list of email addresses.

To confirm the unsubscription, click the "Submit Your Changes" button.

Posting emails to a mailing list

If you want to send an email to everyone on your mailing list, you send an email to mylistname@mydomain.com.

If moderation is turned on, Mailman then holds the email for approval ("Moderation") by the list administrator.

If moderation is turned off the mail is automatically delivered to the addresses on your mailing list.

We recommend that moderation of all emails is turned on.

Moderating mailing-list postings

When a new message is posted to the mailing list (if moderation is turned on), the Moderators will receive an email notifying them of pending moderation requests.

To view a moderation request, simply click on the link contained within the email notification, and enter the administrative password. Alternatively access Mailman as normal and select the "Tend to pending moderator requests" option from the main menu.

To Accept, Reject, Discard, or Defer moderation of a posted message, simply select the corresponding option to the left of the appropriate message.

Mailman

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